Material Receipt and Traceability Procedure

Purpose. This procedure describes how steel, consumables and spare parts are received, inspected, certified and issued so that material used on code work can be traced from the mill certificate to the finished weld or component.

1.Receiving

Stores must check every delivery against the purchase order for grade, size, quantity and condition before signing the delivery docket. Material that does not match the order, is damaged, or arrives without the certificate required by the order must be placed in the quarantine rack and reported to the Engineering Office. Material in quarantine must not be issued to a job.

2.Certificates

For structural, stainless and pressure work the order will specify a mill test certificate. Stores must confirm the heat number on the certificate matches the marking on the material, file the certificate in the materials register against the purchase order and record the heat number on the receipt entry. Consumable batch certificates are filed the same way.

• Check heat number on material matches the certificate
• Record heat number and certificate reference in the materials register
• Mark traceable material with the heat number on receipt if the mill marking is unclear
• Store traceable material in the identified racks separate from general stock

3.Issuing to jobs

Material is issued only against a job card number. When traceable material is cut, the worker must transfer the heat number to every piece with paint marker or hard stamp before the parent piece leaves the cutting area. The heat number is then recorded on the weld record or inspection report for the job.

4.Off-cuts and returns

Traceable off-cuts returned to stores must carry the heat number and be re-racked as traceable stock. Off-cuts without a legible heat number are downgraded to general stock and must not be used for code work.

5.Stocktake and audit

A full stocktake is carried out in the first week of July each year and cycle counts of traceable stock each month. The Quality and Safety Manager will trace a sample of three closed code jobs back to the mill certificate at each internal audit.